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Type of job Administration
Contract Permanent
Mobility National
Full/Part time Full time
Salary £ 40000
Description

Executive Personal Assistant

- Global Financial Services PLC

- City of London based

- Permanent contract

- To £43,500 + bonus and excellent benefits

Job purpose.

This role will support the two senior executive positions with the organisation, provide highly efficient day to day administration, scheduling and correspondence of meetings as needed, including take responsibility of the organisation and management of key administrative tasks including the management of important and sometimes confidential documents and files. Research, scope and run initiatives as allocated, to satisfactory conclusion, including implementation.

In brief

·To be the point of reference for all enquiries and meeting organisation for two senior executives.

·Responsible for organising the travel arrangements, flights, Eurostar, accommodation, Visas, currency and currency returns for the team as required,

·To co-ordinate the arrangements for all Corporate Entertainment events.

·To prepare, code and obtain authorisation for all invoices.

·Assist with the completion and submission of the Gifts and Hospitality register on a monthly basis.

·Presentations and electronic media: create professional presentation packs/slides. Take content from the team members and develop creative, clear and professional slide packs.

·Manage the intranet where appropriate, ensuring it is kept up to date.

·Ensure alignment to all relevant branding guidelines.

·Meetings: Booking meeting rooms with the necessary visual aids, collation, preparation and distribution of the meeting packs prior to the meeting, minute taking and circulation to the attendees chasing through arising action points, the arrangement of meeting/business planning 'away days' liaising with external suppliers and ensuring terms of reference are met, production of presentations etc.

Requirements for this role

·A proven track record of experience as a Personal or Executive Assistant within an insurance, banking or financial services busine

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